Professional Development Terms and Conditions

APA Professional Development Terms and Conditions

Registration

Online registration is the simplest way to secure a place at an APA course or event.  If unable to register online for any reason, please contact the APA Branch office in the state that the event is being held.

Registration will not be accepted without payment. If an incorrect payment is made, corrections must be made prior to the event taking place. No correction can be made after the event. Places are allocated according to the date that payment is received by the Australian Physiotherapy Association ('APA'), unless otherwise stated. (Information concerning remaining places in any event activity does not guarantee a place, as that information is subject to continual change).

For events (all professional development activities) where the registration fee is greater than AUD$2,000, a payment plan can be adopted as follows:

  • 50% deposit to secure booking
  • 25% not less than two months prior to the event commencement
  • final 25% is required not less than one month prior to the event commencement.

Confirmation of event proceeding

The APA will always make best endeavours to proceed with an event as advertised. Please note however that an event is not confirmed as proceeding until registrants have been sent confirmation notification in writing from the APA. In most cases, registrations close 2 (two) weeks prior to event commencement date and, with the exception of extenuating circumstances, events should be confirmed or cancelled not less than 2 (two) weeks prior to event commencement date.

Lectures: Please note that the 2 (two) week registration closing period does not apply to lectures and they are considered as proceeding at the time of registration. Reminders for lectures are sent in the days prior to the lecture. If, in the unfortunate event that a lecture needs to be cancelled, registrants will be notified as soon as practicable.

Travelling: If a registrant is travelling significant distances or interstate to attend an APA event, we strongly recommend that travel and accommodation is not booked until the event has been confirmed as per above. In the instance that an event is cancelled by the APA (including cancellations at short notice for extenuating or unforeseen circumstances), registration fees are fully refundable or transferrable to another APA available event, however the APA is not responsible for a participant’s other associated expenses (travel and accommodation) with attending an APA event.

Cancellation of events by the APA

The APA reserves the right to cancel or change an event activity to an alternative date. In such case:

  • the APA will notify those who have already registered for that particular event of the cancellation or change of date usually not less than 2 (two) weeks prior the event commencement date or as soon as possible.
  • in the situation of an event being cancelled or postponed/transferred to an alternative date, registrants will have the option to receive a full refund of their registration fee or transfer the registration fee to another available APA event.
  • in the instance that an event is cancelled (including cancellations at short notice for extenuating or unforeseen circumstances), the APA is not responsible for a participant’s other associated expenses (travel and accommodation).

Registration cancellation by participant for face to face events

  • A participant may substitute their registration to another eligible person at any time prior to the registration closing date.
  • A participant may apply for a refund of registration monies paid in line with the following timelines: 
    - Until event registration closing date: A full refund of registration monies may be honoured 
    - Between the event registration close date and 7 (seven) calendar days prior to the event commencement date: A refund of monies paid (less a 20% cancellation fee) may be honoured 
    - From 7 (seven) calendar days prior to and up to the event commencement date: No refund of registration monies paid or transfer will be provided. A participant may apply for a refund of registration monies or transfer with a supporting Medical Certificate or positive Covid 19 test. Each case will be assessed on its own merits and a refund or transfer is not guaranteed. Where a refund is granted, the APA will withhold 20% of the registration fee paid, as a cancellation fee. Where a transfer is granted, the APA will withhold 10% of the registration fee paid, as a cancellation fee.
  • Participants requesting a transfer or cancellation of their registration, must contact the Professional Development Coordinator in the state that the event is held. Transfer and cancellation requests must be received in writing.
  • Any agreed refund will be processed back onto the credit card used for the initial payment.

Registration cancellation by participant for an online events

  • A participant may substitute their registration to another eligible person at any time prior to the registration closing date.
  • A participant may apply for a refund of registration monies paid in line with the following timelines: 
    - Until event registration closing date: A full refund of registration monies may be honoured 
    - From the event closing day and up to the event commencement date: No refund of registration monies paid or transfer will be provided. A participant may apply for a refund of registration monies or transfer with a supporting Medical Certificate or positive Covid 19 test. Each case will be assessed on its own merits and a refund or transfer is not guaranteed. Where a refund is granted, the APA will withhold 20% of the registration fee paid, as a cancellation fee. Where a transfer is granted, the APA will withhold 10% of the registration fee paid, as a cancellation fee.
  • Participants requesting a transfer or cancellation of their registration, must contact the Professional Development Coordinator in the state that the event is held. Transfer and cancellation requests must be received in writing.
  • Any agreed refund will be processed back onto the credit card used for the initial payment

Participant requirements

  • It is the participant’s responsibility to ensure they meet any pre-requisites as stated in the PD event outline found on the APA website.
  • Courses including pre-requisites and any post-course requirements are designed to support Physiotherapists to work within scope 
  • APA accredited courses are not available to students unless otherwise advertised. Students are able to register and attend APA lectures and PD events other than courses.
  • The APA requires that all participants hold current professional indemnity insurance that covers their participation in all professional development courses and workshops and other events, particularly those that include practical sessions.
  • For participants who are travelling interstate to attend an APA event, the APA suggests considering purchasing appropriate travel insurance (The APA recommend checking the policy terms and conditions to confirm what situations are covered).
  • APA membership must be current at the time of an APA event to receive the APA member or group member rates.

Participation in practical activities

  • Many APA events involve practical sessions, such as the demonstration and practising of physiotherapy techniques.
  • It is the participant’s responsibility to ensure they follow all appropriate professional standards whilst conducting a practical activity.
  • Before being the subject of any demonstration or practical activity, it is the participant’s responsibility to inform any presenter, tutor, fellow participant or other relevant person of any medical condition(s) or other relevant information that may impact their participation in the practical/demonstration or render the demonstration/practical activity or any persons, unsafe.
  • Participation in the practical sessions of an APA event is at the participant’s risk.

Photographs/Images/Comments

  • By registering for any APA PD event, participants provide consent to the APA to use their comments/responses or any photographs/images taken of them for their publications and associated media and marketing channels; that is, appropriate use only for the everyday business of the APA. If a participant does not consent, it is their duty to inform the APA in writing.
  • By registering for any APA PD lecture, participants provide consent to the APA to capture their questions and comments/responses for possible APA Lecture on Demand recordings that may be published on APA’s online learning platform. If a participant does not consent, it is their duty to inform the APA in writing.
  • Participants are not permitted to take photos/video/audio recordings of any other subject (participants/presenter etc.) at an APA event (nor share them via social media or other channels) without their direct consent.

CPD hours and confirmation of attendance

Courses, workshops and masterclasses

  • Certificates of attendance are provided at the completion of every course, workshop and masterclass. Replacement copies are available at $25.
  • All components of a course must be completed including pre-requisites and online components, and any post-course content or requirements. On completion CPD hours will be recorded against your profile and a Certificate of Attendance provided.

Lectures

  • Upon attendance at an APA lecture, CPD hours will be recorded against your profile. Please note that certificates of attendance are not provided for lectures.

APA Education Policies

Access, Equity and Recognition of Prior Learning

Privacy

The APA acknowledges and respects the privacy of its members and customers. The information provided by registering for an APA event is ‘personal information’ as defined by the Privacy Act 1988. The information is being collected by the APA and will be held by the APA. It may be given to service providers engaged by the APA. This information is being collected for the purpose of processing registrations for this event and keeping registrants/participants informed about other upcoming events. The provision of information is voluntary but if it is not provided the APA may not be able to process registrations. Registrants/participants have the right to access and alter personal information in accordance with the Australian Privacy Principles and the APA privacy policy. Please direct any enquiries in relation to this matter to our Privacy Officer who can be contacted on 03 9092 0888 or by email at privacy@australian.physio. 

 

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